Administrative Assistant

Haley & Aldrich Construction Services (HCS) is a 600-person national engineering and construction consulting firm with creative, technically strong staff who want to work in a collaborative environment to deliver exceptional value to our clients. We look for professionals with a passion for solving even the most complex client problems. This problem solving ability and opportunity to be a change agent is a vital part of the culture, no matter what level or role a staff member holds. Haley & Aldrich, Inc. is seeking an Administrative Assistant to be part of our Oakland, CA office. The ideal candidate should have a friendly professional demeanor who is comfortable in handling a busy desk and multi-tasking. They should have top-notch administrative skills with a strong knowledge of MS Office Suite products.
2+ years of corporate work experience, ideally in professional services € Able to respond promptly and effectively to external and internal clients € Deliver work of appropriate quality on time € Intermediate skills in MS Office- Word, Excel, Outlook and Power Point € Knowledge of Adobe € Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.) € Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
ResponsibilitiesThe successful candidate will:
Deliver electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
Deliver administrative support in the areas of travel arrangements, mailroom/shipping activities, filing.
Perform front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and WebEx meetings. This includes, but is not limited to, interaction with catering companies and setting up laptops and projection equipment.
Maintain front lobby, reception, kitchen/break room, and surrounding areas, including ordering, restocking, and organizing supplies, and maintaining organization in conference rooms.
Other tasks as requested including project support
Schedule planned to be M-F, 4 hours per day for approximately 3-4 months.
About Haley & AldrichHaley & Aldrich is a nation-wide community, richly connected by networks of extraordinary people who seek to make the world a better place. We believe in creating potential through our people. If you are looking for an exciting opportunity where you can collaborate, fully engage, learn and put your expertise to work to handle important challenges, we want to talk with you! We offer excellent career growth, highly competitive total compensation and solid benefits package that include pay + bonus; health, dental, vision, STD/LTD, 401K with match, tuition reimbursement, long-term care, potential to become a shareholder, etc. Interested candidates should apply online at http://www.haleyaldrich.com/join-us/open-positions.Apply On-lineSend This Job to a Friend
ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCYHaley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.
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