Administrative Assistant II

What sets Bank of the West apart from other banks is our team members-they embody the optimistic spirit of the West. There is a spirit here that drives us to do more. Our team of more than 10,000 employees is vital to the success of our Bank. They reflect our modern western values-straightforward, entrepreneurial and optimistic. We seek to create a corporate culture that fosters and rewards excellence, encourages creative thinking and respects diversity - an environment where team members are engaged, supportive of one another and enthusiastic about serving our customers. Bank of the West offers the stability of a company that has a 135 year history and is part of BNP Paribas, a European leader in global banking and financial services and one of the 6 strongest banks in the world. We offer opportunities across our diverse business lines - Retail Banking, Commercial Banking, National Finance, and Wealth Management.
Position Summary
Responsible for primarily performing specialized, complex and diverse administrative support duties and secondarily performing secretarial support duties. Requires good working knowledge of unit practices, policies, programs, and business. Assignments include initiation of, or participation in, various projects, including researching information, providing analysis, and compiling data to convey relevant information.
Position Accountabilities
Provides assistance in the day-to-day administration of the unit, and follows up on pending matters.
Inputs and retrieves data utilizing knowledge of various computer software packages. Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff. Formats documents and determines page layout and selection of different fonts.
Initiates and researches information, compiles statistics, gathers, analyzes, and summarizes data for projects or complex trends and status reports and studies. May assist in preparation of unit budget.
Receives and screens telephone calls, mail, and visitors. Routes callers, takes messages, and answers questions relating to the unit's function. May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit.
Composes letters and memoranda from verbal direction or knowledge of Company's policies and procedures.
Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices.
Organizes and maintains files, correspondence, records, and other documents.
Performs special assignments and project work as needed.
May take minutes of staff meetings.
Performs other duties as assigned.
Job Specifications
Required Education or Equivalent Experience
Associates Degree or equivalent combination of training and experience
Required Experience
Three to five years experience
Field of Experience
Working knowledge of general office procedures with demonstrated administrative and secretarial skills
Complete understanding of the policies, practices, and function of the business unit
Advanced personal computer skills necessary to format reports, presentations, spreadsheets, graphics, et cetera
Demonstrated ability to work independently and plan and manage short-term, moderately complex projects
Administrative/Technical Skills
Bank product and service knowledge
Mathematical skills, including compilation of statistics, balancing of figures
Analytical skills and research abilities
Planning and organizational skills
Composition and proofreading skills
Written and verbal communication and interpersonal skills
Schedule and coordinate events, meetings and appointments
Office procedure knowledge, including typing, filing, answering telephones
Business telephone protocol
Personal Computer skills
Types 55 wpm
Level Supervised
No supervisory responsibility
Physical Requirements
Sedentary Work: lifting a maximum of 10 pounds, frequent standing/walking
Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.
Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.

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