Assistant Program Administrator: Family-focused Non-Profit Programs
Oakland, CA Oakland, CA Full-time Full-time $25 an hour $25 an hour 20 hours ago 20 hours ago 20 hours ago TITLE:
Assistant Program Administrator REPORTS TO:
Director of Programs Services STATUS:
Full-time, Non-Exempt LOCATION:
Oakland, CA PAY:
$25/HR OUR MISSION & VISION The Brighter Beginnings mission is to support healthy births and successful development of children by partnering with parents and helping to build strong communities.
Our mission gains its strength and aspiration from our core belief and vision that, Every family matters, and every child deserves a happy, healthy future.
OUR HISTORY Brighter Beginnings is a 501c3 nonprofit organization, and has been responding to the needs of families in resource-poor neighborhoods since 1984 when our work began in response to the alarming differences in mortality and illness rates among African American babies compared to other children.
Brighter Beginnings has grown into a respected and well-connected organization with locations in Oakland, Richmond, Bay Point and Antioch.
We have a multi-cultural, bi-lingual staff of passionate and committed family-service professionals; in fact, many of our staff came to this work because of the challenges they faced in their own families.
POSITION SUMMARY Join our Oakland team and assist our family-focused programs at our beautiful Fruitvale office in Oakland.
The Assistant Program Administrator provides essential administrative support the operation of our 4 Oakland programs (Mental Health, Family Partnership Program, Family Support Program, and Early Head Start/ Head Start).
You will work as part of a small team to organize program materials and data, and field inquiries from clients and community members.
Bilingual ability in Spanish/English is required to serve our clients.
You will be a great fit if you bring previous Administrative experience, and a passion for being part of supporting the community.
Qualifications:
1.
Bachelor's degree (B.
A.
) from four-year college or university or equivalent in business, nonprofit or public administration; and two years program assistance and/or administrative experience and/or training; or equivalent combination of education and experience.
2.
Bilingual in Spanish required.
3.
Must have Word processing, spreadsheets, and database proficiencies.
4.
Experience with coordinating meeting logistics, flexibility to attend evening meetings.
5.
Driver's license, reliable vehicle, auto insurance, and clear driving record.
Responsibilities:
Maintain calendar of due dates of program/s reports, evaluation requirements and other important due dates.
Pre-screening and assist applicants for the program/s eligibility determination and enrollment Answer the main phone and take messages or transfer calls, route incoming correspondence.
Assist in the preparation and photocopying of program/s reports and correspondence Provide information packets for callers seeking information about Brighter Beginnings.
File all correspondence and program-related documents related to BB, including summaries or minutes of network coordination meetings.
Assist in ordering supplies program/s office supplies.
Input client data into database.
Becoming a certified car seat technician and assist the program in installments.
Coordinate community donations program like clothe drive, Food Bank, community donations and diapers distribution.
Support/Coordinates special projects, activities or events as assigned by Sr.
Program Manager Assist with enrollment Assist with the delivery of services (including home visiting) to clients when needed This position has no supervisory responsibilities.
BENEFITS Competitive wages, friendly environment, two weeks of vacation (increase after 1 year of employment), 13 paid holidays; sick leave; employer-paid health, dental, vision, life and disability insurance; optional employee-paid dependent health coverage available, 403b retirement account, FSA, Transit Benefit and EAP.
Employees working full-time will receive these benefits.
SPECIAL ADA REQUIREMENTS Brighter Beginnings is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
1.
For the purposes of ADA, the Responsibilities and Qualifications are essential job functions.
2.
Work is normally performed in a typical interior/office work environment, with typical office noise and other disruption.
3.
Limited physical effort is required.
4.
Both standing and sitting are required, with most of the job time spent sitting.
Approximately three-quarters of the time is spent using a computer keyboard.
5.
Ability to occasionally lift 25 pounds, ability to quickly respond to small active children at play, have good flexibility to be able to sit on the floor to participate in children's activities.
6.
Various types of equipment/supplies are used to accomplish the job requirements and include, but are not limited to pens, pencils, calculators, computer keyboards, telephone, printers, etc.
7.
Required to drive to other work sites for meetings, conferences, etc.
APPLY We look forward to receiving your application! Please apply to this job posting.
For more information on Brighter Beginnings, please visit our website at www.
brighter-beginnings.
org Job Type:
Full-time Pay:
$25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Schedule:
Monday to Friday Application Question(s):
Why are you interested in working at Brighter Beginnings? Education:
High school or equivalent (Preferred) Language:
Spanish (Required) License/Certification:
Driver's License (Required) Work Location:
In person Maintain calendar of due dates of program/s reports, evaluation requirements and other important due dates.
Pre-screening and assist applicants for the program/s eligibility determination and enrollment Answer the main phone and take messages or transfer calls, route incoming correspondence.
Assist in the preparation and photocopying of program/s reports and correspondence Provide information packets for callers seeking information about Brighter Beginnings.
File all correspondence and program-related documents related to BB, including summaries or minutes of network coordination meetings.
Assist in ordering supplies program/s office supplies.
Input client data into database.
Becoming a certified car seat technician and assist the program in installments.
Coordinate community donations program like clothe drive, Food Bank, community donations and diapers distribution.
Support/Coordinates special projects, activities or events as assigned by Sr.
Program Manager Assist with enrollment Assist with the delivery of services (including home visiting) to clients when needed This position has no supervisory responsibilities.
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Monday to Friday Why are you interested in working at Brighter Beginnings? High school or equivalent (Preferred) Spanish (Required) Driver's License (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
Assistant Program Administrator REPORTS TO:
Director of Programs Services STATUS:
Full-time, Non-Exempt LOCATION:
Oakland, CA PAY:
$25/HR OUR MISSION & VISION The Brighter Beginnings mission is to support healthy births and successful development of children by partnering with parents and helping to build strong communities.
Our mission gains its strength and aspiration from our core belief and vision that, Every family matters, and every child deserves a happy, healthy future.
OUR HISTORY Brighter Beginnings is a 501c3 nonprofit organization, and has been responding to the needs of families in resource-poor neighborhoods since 1984 when our work began in response to the alarming differences in mortality and illness rates among African American babies compared to other children.
Brighter Beginnings has grown into a respected and well-connected organization with locations in Oakland, Richmond, Bay Point and Antioch.
We have a multi-cultural, bi-lingual staff of passionate and committed family-service professionals; in fact, many of our staff came to this work because of the challenges they faced in their own families.
POSITION SUMMARY Join our Oakland team and assist our family-focused programs at our beautiful Fruitvale office in Oakland.
The Assistant Program Administrator provides essential administrative support the operation of our 4 Oakland programs (Mental Health, Family Partnership Program, Family Support Program, and Early Head Start/ Head Start).
You will work as part of a small team to organize program materials and data, and field inquiries from clients and community members.
Bilingual ability in Spanish/English is required to serve our clients.
You will be a great fit if you bring previous Administrative experience, and a passion for being part of supporting the community.
Qualifications:
1.
Bachelor's degree (B.
A.
) from four-year college or university or equivalent in business, nonprofit or public administration; and two years program assistance and/or administrative experience and/or training; or equivalent combination of education and experience.
2.
Bilingual in Spanish required.
3.
Must have Word processing, spreadsheets, and database proficiencies.
4.
Experience with coordinating meeting logistics, flexibility to attend evening meetings.
5.
Driver's license, reliable vehicle, auto insurance, and clear driving record.
Responsibilities:
Maintain calendar of due dates of program/s reports, evaluation requirements and other important due dates.
Pre-screening and assist applicants for the program/s eligibility determination and enrollment Answer the main phone and take messages or transfer calls, route incoming correspondence.
Assist in the preparation and photocopying of program/s reports and correspondence Provide information packets for callers seeking information about Brighter Beginnings.
File all correspondence and program-related documents related to BB, including summaries or minutes of network coordination meetings.
Assist in ordering supplies program/s office supplies.
Input client data into database.
Becoming a certified car seat technician and assist the program in installments.
Coordinate community donations program like clothe drive, Food Bank, community donations and diapers distribution.
Support/Coordinates special projects, activities or events as assigned by Sr.
Program Manager Assist with enrollment Assist with the delivery of services (including home visiting) to clients when needed This position has no supervisory responsibilities.
BENEFITS Competitive wages, friendly environment, two weeks of vacation (increase after 1 year of employment), 13 paid holidays; sick leave; employer-paid health, dental, vision, life and disability insurance; optional employee-paid dependent health coverage available, 403b retirement account, FSA, Transit Benefit and EAP.
Employees working full-time will receive these benefits.
SPECIAL ADA REQUIREMENTS Brighter Beginnings is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
1.
For the purposes of ADA, the Responsibilities and Qualifications are essential job functions.
2.
Work is normally performed in a typical interior/office work environment, with typical office noise and other disruption.
3.
Limited physical effort is required.
4.
Both standing and sitting are required, with most of the job time spent sitting.
Approximately three-quarters of the time is spent using a computer keyboard.
5.
Ability to occasionally lift 25 pounds, ability to quickly respond to small active children at play, have good flexibility to be able to sit on the floor to participate in children's activities.
6.
Various types of equipment/supplies are used to accomplish the job requirements and include, but are not limited to pens, pencils, calculators, computer keyboards, telephone, printers, etc.
7.
Required to drive to other work sites for meetings, conferences, etc.
APPLY We look forward to receiving your application! Please apply to this job posting.
For more information on Brighter Beginnings, please visit our website at www.
brighter-beginnings.
org Job Type:
Full-time Pay:
$25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Schedule:
Monday to Friday Application Question(s):
Why are you interested in working at Brighter Beginnings? Education:
High school or equivalent (Preferred) Language:
Spanish (Required) License/Certification:
Driver's License (Required) Work Location:
In person Maintain calendar of due dates of program/s reports, evaluation requirements and other important due dates.
Pre-screening and assist applicants for the program/s eligibility determination and enrollment Answer the main phone and take messages or transfer calls, route incoming correspondence.
Assist in the preparation and photocopying of program/s reports and correspondence Provide information packets for callers seeking information about Brighter Beginnings.
File all correspondence and program-related documents related to BB, including summaries or minutes of network coordination meetings.
Assist in ordering supplies program/s office supplies.
Input client data into database.
Becoming a certified car seat technician and assist the program in installments.
Coordinate community donations program like clothe drive, Food Bank, community donations and diapers distribution.
Support/Coordinates special projects, activities or events as assigned by Sr.
Program Manager Assist with enrollment Assist with the delivery of services (including home visiting) to clients when needed This position has no supervisory responsibilities.
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Monday to Friday Why are you interested in working at Brighter Beginnings? High school or equivalent (Preferred) Spanish (Required) Driver's License (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
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